AI-Powered Meeting Minutes
Artificial intelligence solution integrated into SharePoint that transcribes audio and video recordings and generates structured meeting minutes using predefined templates.
The challenge: Teams spent hours manually transcribing and writing meeting minutes, with inconsistent formats, frequent omissions and unused recordings.
The solution was delivered across 4 workstreams, starting with AI transcription directly in SharePoint.
Measured impact — -85%: minutes generation time (from ~60 min to ~9 min).
Energy • 3 months
The Challenge
Teams spent hours manually transcribing and writing meeting minutes, with inconsistent formats, frequent omissions and unused recordings.
Meetings without formal minutes, lost commitments and difficulty standardizing report structures such as the Sprint Management Report — with no solution integrated into the existing workflow.
Our Solution
check_circleAI transcription directly in SharePoint
Users upload audio or video to a SharePoint library; Azure AI Speech automatically transcribes the content with speaker recognition.
check_circleMinutes generation with templates
Azure OpenAI processes the transcript and applies the selected template (Sprint Management Report, Executive Summary, Decision Log) to generate a structured document.
check_circleNative integration in SharePoint
Embedded as a webpart; the generated minutes are saved automatically to the library with metadata (date, participants, project) and a link to the original recording.
check_circleReview and publishing workflow
Power Automate notifies the owner to review and approve the minutes before publishing; integrated version history and change tracking.
Key Results
-85%
timerminutes generation time (from ~60 min to ~9 min).
100%
verifiedof minutes in standard format (was 0% due to lack of template).
Audio & video
format_list_bulletedSupport for recordings in multiple formats without prior conversion.
↑ Traceability
groupsCommitments and decisions documented and linked to the original recording.